Instituto Pedro Nunes (IPN), together with the University of Coimbra and the University of Minho, is responsible for the national coordination of the MIT Portugal Program (MPP). In this context, IPN is recruiting an Administrative Technician to support the day-to-day and administrative management of the program's activities, under the guidance of the MPP Executive Board.
Operational functions:
- Provide day-to-day administrative support to the MPP Executive Board and the program coordination team;
- Manage correspondence, agendas, communications, and contact with national and international partners;
- Organise and monitor administrative and financial processes related to the program, including events, programs, applications, reports, invoicing, and financial reporting;
- Support the organisation of meetings, events, and travel arrangements, including coordination with MIT and partner universities;
- Ensure document management and archiving, guaranteeing compliance with deadlines and requirements established by funding entities;
- Collaborate with other IPN departments and with the program team based at the University of Minho;
- Perform other administrative support tasks required for the effective operation of the program.
Profile:
- Minimum Qualification: Bachelor's degree in Management, Economics, or related fields;
- A Master's degree in the field will be considered an advantage;
- Experience in administrative roles, preferably in the context of R&D projects, higher education, or international cooperation;
- Experience in the administrative management of funded projects, namely Horizon Europe, PT2030, or FCT, will be considered an advantage;
- Knowledge of the science and innovation ecosystem in Portugal will be considered an advantage;
- Previous experience in an international environment or with foreign institutions will be considered an advantage.
Offer:
- Integration into a nationally and internationally recognised program in the field of science and innovation;
- Continuous training aligned with the objectives of the role;
- Integration into a young and dynamic team, within an environment of respect, trust, transparency, and informality;
- Possibility of participating in international experiences, in coordination with MIT and the program's partners;
- Opportunity for professional development and growth, according to the competencies demonstrated.
Technical Competencies:
- Excellent oral and written communication skills in English;
- Good knowledge of Microsoft Office, namely Word, Excel, PowerPoint, and Outlook;
- Knowledge of administrative and financial project management;
- Knowledge of the science and innovation ecosystem in Portugal;
- Familiarity with funded projects, namely Horizon Europe, PT2030, or FCT, will be considered an advantage;
- Experience in an international environment or with foreign institutions will be considered an advantage.
Transversal competencies:
- Demonstrate organisational skills, autonomy, and attention to detail;
- Demonstrate a strong sense of responsibility and discretion when handling institutional information;
- Communicate clearly and effectively, both verbally and in writing;
- Work effectively within a team and collaborate with professionals and institutions from different areas and backgrounds;
- Demonstrate the ability to manage priorities and meet deadlines;
- Demonstrate strong interpersonal skills when interacting with different national and international stakeholders.
Applications should be submitted by sending a CV and cover letter to info@mitportugal.org indicating the reference “IPN/MPP/2026/ADM01”,by 2 October 2026.
Instituto Pedro Nunes informs that the personal data provided by candidates within the scope of this recruitment procedure will be used exclusively for the assessment of applications. The data will be processed in accordance with our Data Protection and Privacy PolicyInstituto Pedro Nunes is responsible for the processing of personal data, namely that sent by candidates in the context of this recruitment procedure. The data of non-selected candidates will be deleted after the end of the process, unless they consent to retention for future opportunities or legal obligation. Candidates have the right to access, rectify, erase, limit, oppose the processing and request the portability of their data, and may exercise these rights via the following e-mail address: rgpd-ipn@ipn.pt. For more information, please consult our Data Protection and Privacy Policy
IPN is an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination on the basis of sex, age, disability, ethnicity, religion, or sexual orientation.
